Committees

VPPPA Region VII Committee Guidelines

All committees shall establish meeting times and dates and follow all requirements for committees as outlined in Article III “Committees of Directors” of Region VII current By-Laws and as may be amended in future By-Laws. Committee Leads shall report back to the Board, on a monthly basis, the progress made by the committee the previous month. Committees shall have the latitude to adjust resources as deemed necessary to achieve intended goals. Each committee shall establish a purpose statement and intended goals.

Awards & Recognition

Committee Objective
Establish a method for recognizing outstanding performance by both individuals and VPP sites (New VPP Sites, Star Among Stars, Scholarship(s) and Dale Randall Traveling Award).

Harold Edwards
Board Co-Sponsor
Director-at-Large #4

Committee Members:

  • Fred Wilhoft
  • Jerry Wachtel
  • Kathy French
  • Steve Donovan
  • Matt Gaines

By-Laws

Committee Objective

Review and revise Region VII By-Laws as deemed necessary to better serve the full membership. Use other Regions as a model and the National By-Laws draft revisions. Newly revised By-Laws will be submitted to the Board for initial review and comment, then sent to the full membership for review and comment. Once the full membership has reviewed and commented, the By-Laws Committee will compile and submit the final draft to the board for distribution to the full membership for approval.

Cody Patton
Board Co-Sponsor
Treasurer

Chris Wige
Board Co-Sponsor
Director-at-Large #1

Committee Member

Carol Schwartztkopf 
Volunteer and Guidance
Region VII Board – Honorary Lifetime Member

Communication

Committee Objective

Maintain website and keep up to date with current information like meeting minutes, treasurer reports, workshop information, and other important information. Establish and maintain a distribution/e-mail list of all VPP sites in Region VII and all classifications of VPPPA members. Work with VPP Managers and National to gather information. Work to keep this list evergreen.

Tom Hauber
Board Sponsor
Board Vice Chairperson

Bill Turner
Board Co-Sponsor
Board Chairperson

Conference Planning

Committee Objective

Work to include Location of Conference, Exhibitors/Vendors, Sponsors, Workshops, Speakers, Awards, Events, Logistics, Etc. Resources should be added as deemed necessary by the committee.

Cody Patton
Board Co-Sponsor
Treasurer

Tom Hauber
Board Co-Sponsor
Board Chairperson

NOTE: The following sub-committees fall under the leadership of the Conference Planning Committee.

Audio Visual
Acquire necessary AV equipment from hotel. Develop business meeting and general session presentations.

Tom Hauber – Board Sponsor

Cody Patton


Bags and Stuffers
Seek out something unique to use as conference bags. Find all materials to be used as stuffers.

Kathy French – Board Co-Sponsor
Fred Wilhoft – Chris Wige

Brochure/Conference At-A-Glance
Design and have all publications ready for conference.

Steve Donovan – Board Sponsor

Sarah Van Meter (volunteer)


Exhibitors
Establish contract, solicit, assign booths, coordinate with exhibitors, etc.

Dan Saathoff – Volunteer and Guidance
Steve Donovan – Board Sponsor

Menu
Decide what the food and drink requirements will be for the conference along with proper quantities.

Carol Schwartzkopf – Volunteer and Guidance
Kathy French – Board Sponsor


Promotion
Seek out ways to promote/market the conference (e-mail blast, mailings, advertising, etc.)

Tom Hauber – Board Sponsor

Chris Wige – Terry Bass 

Registration Desk
Have registration tables set to best accommodate flow. Work with Registrar to coordinate our requirements and expectations.

Harold Edwards – Board Sponsor
Carol Schwartzkopf – Volunteer and Guidance

Fred Wilhoft – Jerry Wachtel


Workshops
Solicit workshops for conference, select appropriate workshops, assign rooms and room monitors, select speaker gifts, prepare for Application Workshop and Maintaining Star Quality Workshop, etc.

Tom Hauber – Board Co-Sponsor
Cody Patton – Board Co-Sponsor
Matt Gaines – OSHA / Ex-Officio (Federal – MO, KS, NE)
Shashi Patel – OSHA / Ex-Officio (State of Iowa)

Membership

Committee Objective

Work to promote the VPPPA throughout Region VII. Endeavor to have all VPP sites in Region VII to become full members of the VPPPA and work closely with the Communication Committee in establishing contact information.

Steve Donovan
Board Sponsor

David McKee

Mentoring

Committee Objective

Establish companies/individuals willing to participate in the mentoring process from each state in Region VII. The lead person for the committee will be the Mentoring Coordinator working with National. When the VPP Managers from OSHA need mentoring for a company, they will contact the committee lead for a resource. The representative from that state will be contacted and have a list of willing participants to work with those sites requesting mentoring. Committee members are eligible to participate in mentoring as well.

Bill Turner
Board Sponsor
Chairperson

Terry Bass
Board Co-Sponsor

Shashi Patel
Ex-Officio (State – Iowa)

Matt Gaines 
Ex-Officio (Federal – MO, KS, NE)

Nominating

Committee Objective

The committee is responsible for seeking nominations for open Board positions. This committee will send out, receive and review voting protocols for all nominees. All VPPPA Full Member sites will be notified who the candidates are and how the voting process is handled at the Regional Conference.

Bill Turner
Board Sponsor
Chairperson

Sponsorship

Committee Objective

Establish list of potential sponsors, make personal contact to solicit donations and have promotional information ready for conference.

Dan Saathoff
Volunteer and Guidance
Region VII Board – Honorary Lifetime Member

Brent Nelson
Board Sponsor

Workshops

Committee Objective

Establish locations, dates, sponsors, required materials, etc., for all workshops (not including conference workshops). This committee will promote, set up and coordinate application workshops, sustaining star quality workshops, SGE workshops, and any other type workshop deemed important to all VPP sites within Region VII.

Terry Bass
Board Co-Sponsor
Director-at-Large #3

Committee Members:

  • Kathy French
  • Eric Befort
  • Matt Gaines