Recently, it was brought to the attention of the Chapter Officers that the methods currently used to disclose and retain Chapter financial reports may bring additional liability to the Chapter. Unrestricted visibility of Chapter accounts and balances may result in attempts to unlawfully obtain access to Chapter funds.
To protect Chapter funds from this type of potential criminal activity, the Chapter Board has been advised to discontinue reporting monthly financial reports through the Chapter website, and remove current and historical financial records from the website. However, to continue with our pledge of trusted leadership and fiscal responsibility, we will continue to make Chapter financial reports available to any Chapter member upon written request to the Treasurer, and during the annual membership meeting at the regional conference. This new report disclosure and record retention process brings additional security and is the most responsible action to take to protect Chapter funds.
If you have any questions regarding the new financial report disclosure and record retention process, please feel free to contact me.
Voluntary Protection Programs Participants’ Association Region VII
The objective of the finance policy is to establish the general guidelines and operating procedures that outline the finance system, functions and authorizations, including responsibilities, Treasurer transition, fiscal management, invoice approval and check signing, investments, travel reimbursement, financial reporting, audits and records retention. Go to the finance policy link to review the finance Region VII VPPPA policy guidelines.
Independent Financial Review Report
Annually, an Independent Financial Review of Chapter financial records is conducted by a contracted licensed CPA. The annual audit is conducted to comply with audit requirements stated in the Chapter Finance Policy. For the final report results, please contact Region VII VPPPA Treasurer Sammy Smith.